PI Report Update + New PALCard Auto Approved Report
Sent to a custom mailing list on April 22, 2025
PI Report Update: Quick Access to Transaction Detail by Account and DOPE Reports
The Principal Investigator (PI) Report was recently updated with new ways to drill down into your financial data. The PI Report, which is a financial projection tool used to anticipate future expenses and appropriations, now makes it easy for users to access two useful reports.
To find the custom links to these reports, users should click on the hyperlinked Inception to Date Actuals numbers. This will take you to the Expense Drill-Through page.
The Expense Drill-Through page now includes access to detailed Cognos reports, based on the expense category selected. Look for the report links in the lower right corner of the screen.
Depending on the expense category you've selected, you will see links to one or both of the following Cognos reports:
| ► Transaction Detail by Account |
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The new Transaction Detail by Account report is available for all expense categories. The report prompts will be prepopulated with the fiscal year periods, account and object category selected in the PI report. Before running the report, you can select how many additional fiscal periods you want to look back. For example, if you select March 2025 (Fiscal Period 09) and choose to look back 5 periods, the report will include data from October 2024 through March 2025. This new feature provides greater flexibility when reviewing historical financial activity across periods, helping you make informed decisions with more context. The General Ledger (GL) transaction details in this report include the following:
➤ Note: This report is currently only available from the link in the PI Report. |
| ► DOPE Report |
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If you've selected a Salary or Benefits Category, in addition to the Transaction Detail by Account report, a link to the DOPE Report (Distribution of Payroll Expenses) will be available. This report provides payroll-related detail information to help you review and validate salary and benefit expenses. ➤ Note: Access to the DOPE report requires the appropriate KSAMS role. |
For general help with the PI Report, contact your unit’s financial management or the KFS Helpdesk at kfs@uci.edu. For technical assistance with Cognos reports, contact the OIT Help Desk.
New Report: PALCard Auto Approved Report
PALCard is UCI's procurement card program, designed to help departments and schools manage low value purchases with efficiency, flexibility, and convenience. To comply with the University's policy, Reconcilers and Fiscal Officers must reconcile PALCard transactions within 90 days of the auto-approval date.
The PALCard Auto Approved Report was created to help department reconcilers and fiscal officers review PALCard Documents (PCDO) that have been auto approved by the Kuali Financial System. The report consists of two Tabs:
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PCDO Notes Tab |
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Doc GL Summary Tab |
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Use this tab to review all notes related to a given PCDO. All auto-approved PCDOs require reconcilers or fiscal officers to add notes in the Notes and Attachments tab, indicating whether the PCDO was reconciled or if a GEC was applied. The report tab is organized as follows:
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Use this tab to review all GL entries for auto-approved PCDO documents. The "GEC DOC Nbr" column has document numbers for reviewing GL entry lines that have been corrected by a GEC document. General ledger information is organized by KFS document number. Use the 'Export to Excel' feature for longer lists of transactions or for additional data manipulation. Please note that only the first GEC applied to the original entry lines of the PCDO document will be displayed if an entry line has undergone multiple corrections through various GECs. The prompts on this report page are the same as those found on the PCDO Notes tab. |
For questions about the PALCard program, please contact Procurement Services at PALCard@uci.edu. For technical assistance with Cognos reports, contact the OIT Help Desk.