UCI Corporate Travel Card Program

The corporate card is a university-sponsored card issued to UC Irvine employees who travel or entertain on behalf of the university. The card is only for the cardholder’s university business travel (lodging, car rental, meals, etc.) and entertainment expenses and not for personal use or payment for other’s travel expenses.

The goal of the corporate card program is to provide a method of payment to university employee travelers and reduce the need for out-of-pocket expenses. Using a corporate card streamlines the reimbursement of expenses by importing transactions directly into KFS on a Travel Reimbursement or Entertainment Reimbursement document to send a payment to the bank. It offers useful benefits like:

• Easier Reimbursements: UCI's financial systems can apply your reimbursement directly to the card account.
• Track Expenses: The card provides a ready resource to track travel expenses—as long as the traveler remembers to charge only travel-related expenses to the account.
• Widely Accepted: The UCI Corporate travel card is accepted worldwide.
• Security: Cardholders will not have to carry large amounts of cash when they travel.

Requirements to Apply

Employees must meet the following requirements to apply for a corporate travel card:

1. Employee must create a TEM Profile - step-by-step instructions.
2. Must obtain a Default Account Number from your department.
3. Must add the Default Account Number in your TEM Profile. View instructions.

If you do not add a Default Account Number to your TEM Profile, you will receive an error message when applying for the UCI Corporate credit card. For more information about using the card, see this guide.

Apply for the
Corporate Travel Card

Insurance Coverage and Assistance

Common Carrier Insurance

This program provides Common Carrier Insurance when the entire fare has been charged to your UCI Corporate Travel card.

Lost Luggage Assistance

You are eligible for baggage claim assistance when your luggage is lost or damaged by the common carrier and your ticket was charged to your UCI Corporate Travel card.

24-Hour Customer Service

Customer Service is available 24 hours a day, 365 days a year.

Assistance Center

Inside the US. Outside the US, available 24 hours a day, 365 days a year. Assistance with emergency cash/card replacement, medical and legal referrals, document replacement, and claim processing.

Useful Information for Cardholders

Upon receipt of your card, please read all correspondence from the bank for a clear understanding of the corporate card program. Contact a travel expert if you have any questions about your account.

Lost or Stolen Cards

Cardholders are responsible for notifying the bank immediately of any loss, theft, or unauthorized use of their UCI Corporate Travel card or account. Cardholders are also responsible for notifying the UCI Program Administrator and updating all travel profiles.

Delinquent Accounts

Cardholders are expected to maintain financial responsibility with regard to the use of the UCI Corporate Travel Card. An account is considered delinquent if the total payment due is not remitted before the next billing date. UCI will receive reports on past-due accounts. The balance indicated on your monthly statement is due in full by the next billing cycle. Late fees will be assessed on past due balances. Late fee charges are the responsibility of the individual cardholder and not an allowable University expense. Late fees may not be reimbursed.